Top 10 Best Email Tracking Tools in 2025: Complete Guide

Modern communication moves faster than ever, and businesses can no longer rely on guesswork to understand how prospects engage with their emails. Today, organizations depend on the best email tracking tools to gain visibility into opens, clicks, follow-ups, and engagement behaviour. 

These platforms bring clarity to outreach, boost productivity, and help teams communicate with intent rather than hope.

But behind the scenes, many leading platforms rely on workflow automation solutions like Manyreach to optimize deliverability, coordinate multi-inbox operations, and maintain healthy sender reputations. This combination of human strategy and technical infrastructure ensures that emails land in the right inboxes and perform at their highest potential.

Let’s explore the best email tracking tools reshaping communication in 2025 and helping teams become more effective, responsive, and data-driven.

Top 10 Best Email Tracking Tools

Choosing the right email tracker can be challenging, especially when countless platforms promise accurate analytics, streamlined communication, and powerful automation. To simplify the process, we reviewed solutions that deliver value directly to teams needing clarity, speed, and email monitoring across their communication workflows.

Our evaluation included factors such as real-time analytics, ease of use, platform compatibility, reliability, and user feedback. We also examined how each tool supports engagement insights, reduces manual effort, and enhances everyday productivity.

Here are the top ten platforms offering exceptional email analytics and interaction visibility in 2025.

1. BIGContacts

BIGContacts is an intuitive CRM with built-in tracking capabilities designed to help teams stay organised while gaining deeper visibility into email interactions. Its clean layout and automated workflows make it especially effective for teams that need simplicity without sacrificing essential tracking features.

Why It Stands Out: BIGContacts delivers straightforward open tracking, detailed activity timelines, and easy-to-view engagement insights. Teams can monitor follow-ups, track interaction history, and organise customer communication without complexity.

Key Services:

• BIGContacts provides automatic tracking for email opens and link clicks, helping teams understand engagement quality and timing.
• The CRM includes contact management, reminders, task scheduling, and integrated pipelines for complete workflow visibility.
• Users benefit from automated follow-ups that prevent leads from slipping through the cracks and improve response consistency.
  
  

Revenue: $21 Million (With ProProfs’ revenue combined)

Company Size:  Less than 10 employees

Location: Minnesota, USA

Pricing: pricing starts from $9.99 per seat, per month.

2. HubSpot Sales Hub

HubSpot Sales Hub is a dynamic platform that centralises communication tracking, lead management, and workflow automation. Its simplicity and depth make it a top choice among teams seeking reliable email tracking software without cold email features.

Why It Stands Out: HubSpot’s integrated system offers end-to-end visibility—from the moment an email is sent to every interaction that follows. Real-time notifications show when contacts open messages, click links, or revisit key pages.

Key Services:

• HubSpot provides email tracking, email scheduling, contact insights, and follow-up automation to streamline everyday communication.
• Its tracking dashboards reveal interaction patterns, helping teams determine which messages resonate and which require refinement.
• Seamless integration with Gmail, Outlook, Teams, and CRM features ensures complete alignment between communication and customer management.

Revenue: $2.63 billion

Company Size: 8,246 employees

Location: Massachusetts, USA

Pricing: Pricing starts from $15 per seat, per month

3. Mailtrack.io

Mailtrack.io is one of the most popular lightweight tools for users seeking quick, real-time insights into email opens. It’s especially useful for individuals and teams that want simple tracking without the complexity of larger platforms.

Why It Stands Out: Mailtrack focuses on clean, reliable open tracking that works directly inside Gmail. Its double-check mark system makes monitoring engagement effortless and immediate.

Key Services:

• Real-time open notifications let users know exactly when a message is viewed, improving follow-up timing.
• Link tracking and daily email activity reports help users measure performance without learning a complicated interface.
• Mailtrack is ideal for professionals looking for the best lightweight email tracking extensions that work instantly.

Revenue: $5.3 million

Company Size: 11-50 employees

Location: Catalonia, Spain

Pricing: pricing starts from $9.99 per seat, per month

4. SendBlaster

SendBlaster is an email management tool designed to help users send newsletters and track recipient engagement with simplicity. It focuses on bulk messaging insights without becoming overly technical.

Why It Stands Out: SendBlaster provides straightforward analytics that help users understand how large audiences respond to campaigns, especially for teams who want a simple interface rather than a complex marketing suite.

Key Services:

• The platform supports essential email analytics such as opens, clicks, and bounce monitoring for high-volume sends.
• Users can build mailing lists, segment subscribers, and track performance to improve message relevance.
• SendBlaster works well for individuals who want tracking capabilities without extensive automation or cold-email features.

Revenue: Not disclosed

Company Size: 11-50 employees

Location: Lombardo, Italy

Pricing: pricing starts from $129 per month

5. Mailbutler

Mailbutler is a productivity and email monitoring extension for Gmail, Outlook, and Apple Mail. It helps professionals track engagement, organise tasks, and streamline their communication workflow.

Why It Stands Out: Mailbutler enhances standard inboxes with professional-grade features like tracking, scheduling, signatures, and contact insights—ideal for users who want everything built into their existing email platform.

Key Services:

• Mailbutler provides detailed tracking for opens, link clicks, and message interactions.
• Its productivity toolkit includes follow-up reminders, task notes, automation rules, and sender insights that support daily workflows.
• Teams can collaborate through shared contacts, scheduled messages, and unified tracking dashboards.

Revenue: $8 Million

Company Size: 11–50 employees

Location: Berlin, Germany

Pricing: pricing starts from $4.95 per month

6. GetNotify

GetNotify is a discreet email tracking tool that offers instant visibility into message openings and recipient behaviour. It is known for its simplicity and no-frills approach to tracking.

Why It Stands Out: GetNotify excels at helping users understand exactly when their messages are read without requiring complex setup or additional software installations.

Key Services:

• GetNotify successfully tracks email opens, IP addresses, device types, and approximate locations of recipients.
• The tool also provides timestamped engagement logs that give users deeper insight into reading behaviour.
• It is a useful tool for professionals looking for simple solutions to how to track email opens and clicks without buying heavy software.
  
  

Revenue: Less than$5 million annually

Company Size: 11-50 employees

Location: United States

Pricing: It is an absolutely free tool for usage

7. Intelliverse Email Tracker

Intelliverse Email Tracker offers reliable email tracking for professionals seeking real-time engagement analytics. It integrates directly with popular email providers, making it easy to adopt.

Why It Stands Out: Its strength lies in its simplicity. The tool offers clean dashboards, accurate tracking, and effortless integration for everyday communication improvement.

Key Services:

• Intelliverse provides open and click-tracking alerts to help users follow engagement patterns closely.
• The tool also includes automated email scheduling, contact insights, and activity reporting for faster communication.
• It’s built for users who need fast setup and straightforward tracking without advanced outreach features.

Revenue: $17.9 Million, as of 2024

Company Size: 51–200 employees

Location: Texas, USA

Pricing: The pricing is customized

8. EmailAnalytics

EmailAnalytics is a powerful tool that transforms inbox activity into real-time performance dashboards. It’s widely used by teams who require detailed insights into productivity and engagement.

Why It Stands Out: EmailAnalytics’ analytics engine gives visibility into email volume, response times, and interaction performance. So it is ideal for teams looking for email tracking tools for teams and productivity.

Key Services:

• EmailAnalytics tracks open rates, click activity, and message flow to help users evaluate communication habits.
• The tool also provides team-wide dashboards with hour-by-hour activity breakdowns for performance assessments.
• It will also help managers measure workload, response delays, and communication efficiency across departments.

Revenue: $1 Million

Company Size: 10 employees

Location: Washington, USA

Pricing: pricing starts from $19 per inbox, per month

9. Boomerang for Gmail

Boomerang for Gmail is a well-known extension that enhances email workflows with reminders, scheduling, and basic tracking capabilities.

Why It Stands Out: Boomerang excels at helping users manage timing. So it is perfect for those who want emails sent or followed up at the right moment.

Key Services:

• Boomerang for Gmail tracks opens and clicks directly within Gmail to help users refine their communication strategy.
• It also offers send-later scheduling, inbox pausing, follow-up reminders, and automated nudges.
• Apart from all the other services, the tool offers an AI assistant that suggests clearer communication based on writing tone and intent.

Revenue: $10 Million as of 2024

Company Size: Less than 25 employees

Location: California, USA

Pricing: pricing starts from 14.98 per seat, per month

10. Mailsuite

Mailsuite, formerly Mailtrack for Business, provides professional-level tracking and reporting features ideal for teams seeking deeper visibility into communication performance.

Why It Stands Out: Mailsuite combines lightweight functionality with powerful analytics, making it ideal for teams that need collaboration features alongside tracking.

Key Services:

• Mailsuite provides detailed email analytics including open rates, click tracking, engagement trends, and workflow automation.
• It also offers shared dashboards, team reporting, and performance analytics for growing organisations.
• The tool works seamlessly with Gmail, making it a strong choice for those seeking the best email tracking tools for Gmail.

Revenue: $5.3 million as of 2024

Company Size: Not disclosed

Location: Catalonia, Spain

Pricing: Pricing starts at $9.99 per user, per month

Selection Criteria

Choosing the best email tracking tools requires more than browsing feature lists or comparing prices. 

Our evaluation focused on platforms that deliver dependable tracking accuracy, enhance communication visibility, and support the everyday workflows of individuals and teams. 

To build a meaningful and trustworthy ranking, we analysed each tool across several practical performance areas.

Performance & Reliability

We always prioritized tools known for their stability, precision, and consistency during real-world use. 

So we started looking closely at how accurately each platform identifies email opens, link clicks, and engagement patterns. We also considered how well these tools handle high-volume activity, especially for teams that manage hundreds of daily conversations. 

Apart from all these, testimonials, case studies, and long-term reliability reports played a huge role. It helped us to understand which tools genuinely provide dependable performance under various workloads.

Ease of Use & Adaptability

A strong email tracking tool should improve productivity, not slow users down with complicated dashboards or rigid workflows. 

That’s why ease of use, intuitive design, and minimal setup requirements were major factors in our assessment. Preference was given to platforms that offer clean interfaces, clear reporting, and fast onboarding. 

We also considered cross-platform adaptability, ensuring that the tools work smoothly across Gmail, Outlook, and other commonly used inbox environments without requiring extensive configuration.

Features & Automation

While this list excludes tools with cold-email automation, we still examined the depth and quality of each tool’s productivity features. 

Our focus was on platforms that enhance communication visibility through tracking, reminders, scheduling, activity logs, and lightweight reporting. 

Tools that improved day-to-day email workflows, without drifting into outreach automation, scored higher. We also evaluated how well these features functioned together to create a more streamlined communication experience.

Scalability & Team Support

The strongest tools in this category are those that grow with a user’s needs. We considered how well each platform accommodates increasing email volume, team-wide analytics, shared insights, and collaborative workflows. 

Platforms that offer robust documentation, dependable customer support, and consistent updates are ranked higher. These qualities ensure long-term usability and stability for expanding teams, that's why we put them into higher order.

Choose the Right Email Tracking Tool

If you want to find the right email tracking tool, you'd require a clear understanding of your communication patterns. Along with it, you'd also review your workflow challenges, and long-term growth plans. 

Rather than choosing the first tool that fits your inbox, please evaluate how each option supports your specific goals for visibility, responsiveness, and productivity.

Evaluate Your Daily Workflow

You have to start by mapping out your typical email routine and identifying areas where efficiency breaks down. This involves slow follow-up times, uncertainty around whether emails were opened, or difficulty tracking ongoing conversations. 

If you understand these friction points, it will help you figure out which feature will have the biggest impact on your day-to-day communication.

Check Compatibility & Features

Once you understand your needs, find out whether the tool integrates smoothly with the email service that you use the most. Compatibility with Gmail, Outlook, or mobile inboxes is very important for avoiding disruptions. After confirming all these properly, evaluate the features that matter most to you. 

Along with these, also look for reliable open tracking, link-click analytics, message scheduling, follow-up reminders, and clear reporting dashboards. These capabilities help ensure that the tool supports your workflow rather than complicating it.

Prioritise Scalability & Support

As your workload or team grows, your email tracking tool should grow with you. Prioritise platforms that offer flexible pricing, team-wide analytics, and stable performance under heavier communication demands. 

Strong customer support, clear onboarding resources, and frequent product updates are also important indicators that the platform will continue meeting your needs over the long term. 

Choosing a scalable tool ensures you won’t need to switch systems as your responsibilities expand.

How Manyreach Helps

In 2025, if you choose the best email tracking tools, it can significantly improve your communication efficiency. Apart from that it can improve your follow-up timing, and team productivity. Each platform featured here delivers reliable tracking, actionable insights, and practical features designed to support professionals and growing organisations.

If you select the right solution can strengthen communication and elevate overall performance, whether you need lightweight tracking, advanced team analytics, or integrated workflow tools. 

Pairing these tools with Manyreach ensures improved deliverability, stronger engagement, and a scalable foundation for all your outreach efforts.

FAQs

Q1: What is an email tracking tool?

An email tracking tool is software that monitors when recipients open an email, click links, or interact with content. These tools help professionals improve follow-up timing, understand engagement behaviour, and optimise communication effectiveness.

Q2: Are these tools suitable for teams and small businesses?

Yes. Many of the listed platforms are designed to support individuals, small teams, and growing organisations by offering reliable tracking, analytics, and workflow improvements.

Q3: Can these tools track both opens and clicks?

Most tools featured here support both functions. They provide notifications and reports that show when recipients open messages, click URLs, or revisit tracked content.

Q4: Do these tools work with Gmail and Outlook?

Yes. Most trackers integrate seamlessly with Gmail or Outlook through extensions or add-ons, ensuring smooth adoption without complicated setup.

Q5: Do email tracking tools affect deliverability?

Tracking tools alone will not harm deliverability, however, poor sending habits can hurt it. This is why solutions like Manyreach are here to help maintain sender reputation and ensure that there is consistent inbox placement.

Conclusion

In 2025, choosing the best email tracking tools can significantly improve your communication efficiency, follow-up timing, and team productivity. Each platform featured here delivers reliable tracking, actionable insights, and practical features designed to support professionals and growing organisations.

If you select the right solution can strengthen communication and elevate overall performance, whether you need lightweight tracking, advanced team analytics, or integrated workflow tools. 

Pairing these tools with Manyreach ensures improved deliverability, stronger engagement, and a scalable foundation for all your outreach efforts.