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Top 10 Best Email Tracking Tools in the US: A 2025 Guide
Top 10 Best Email Tracking Tools in the US: A 2025 Guide
Email is still one of the most important ways we communicate in business. But sending them without knowing if someone opened it or read it feels like guessing in the dark. This is why using an email tracking tool has become necessary in 2025. These tools help you understand when people read your emails, click your links, or come back to your email later.
That said, today, most teams are looking for more than just safe email tracking. So things like safety, deliverability, and smart sending settings that make sure emails reach the inbox.
This is where platforms like Manyreach stand out. Manyreach not only tracks opens and clicks, but also protects your sending reputation and helps you scale across many inboxes.
In this guide, we explore the top 10 best email tracking tools in 2025. These tools help people stay organized, understand engagement, improve timing, and communicate with more confidence.
Top 10 Best Email Tracking Tools in 2025
The process of choosing the right email tracker can feel overwhelming because so many tools promise accuracy, speed, and great insights.
So to make your decision easier, we reviewed tools that help everyday users and teams understand engagement, simplify their workflow, and improve communication. Our review focused on four things:
- Tracking accuracy
- Ease of use
- Helpful features for daily email work
- Value for teams and small businesses in the America
We also considered how well each tool helps people learn how to track email opens and clicks for B2B outreach, and how smoothly they work with Gmail and Outlook, since these are the most popular inboxes for professionals in the United States.
Here are the 10 tools leading the way in 2025.
1. Manyreach
Manyreach is a smart and reliable platform that helps teams track emails and protect their sending reputation. It is made for agencies, sales teams, and growing companies that send many emails each day. Manyreach combines tracking features with safe sending tools that help messages land in the right inbox.
Why It Stands Out: Manyreach gives users more than basic tracking. It helps them understand engagement while keeping their domains healthy. The platform also supports multiple inboxes, making it easy for teams to scale. Its tools make outreach safer, cleaner, and more organized.
Key Services:
Open and click tracking: Shows when people view your email and click your links. This helps you plan follow-ups at the perfect time and understand interest levels clearly.
Custom tracking domains: Lets you track clicks using your own domain name. This keeps your sending reputation safe and makes your tracking links look natural and trustworthy.
Inbox rotation: Spreads your messages across multiple inboxes automatically. This helps you avoid sending too many emails from one account and supports long-term deliverability.
Smart sending limits: Allows you to control daily sending amounts and timing. This protects your inbox from spam filters and helps you send emails at a healthy, safe pace.
Unified inbox (Unibox): Collects replies from all connected inboxes in one place. This helps teams respond faster and keep communication organized without switching accounts.
Sender analytics: Shows performance for each inbox, including open rates and reply trends. This helps users understand what works and improve their communication over time.
Warm inbox support: Helps new inboxes send safely by building sending volume slowly. This protects new domains and prepares them for bigger campaigns.
Revenue: It is not disclosed
Location: London, UK
Company Size: Less than 25 employees
Pricing: Pay-as-you-go pricing, you can purchase 10,000 credits for $99.
2. BIGContacts
BIGContacts is a simple CRM that helps teams track email engagement and keep customer information organized. It is built for small businesses that want easy tools to manage communication.
Why It Stands Out: BIGContacts focuses on clarity and ease. It shows open and click activity in a clean dashboard. It also helps teams remember tasks, follow-ups, and conversations. Everything stays neatly organized in one place without confusion.
Key Services:
Open and click tracking: Shows when contacts read your emails or click links. This helps you understand interest and follow up at the right moment.
Contact management: Stores names, details, and communication history in one simple system. This helps teams stay organized and avoid losing important information.
Automatic reminders: Sends alerts for tasks and follow-ups you need to complete. This ensures that no lead or customer is forgotten during busy days.
Task scheduling: Lets you plan activities directly inside the CRM. This helps you manage work and stay on track without switching apps.
Activity timelines: Shows all past emails, calls, and notes for each person. This helps you see the full communication history with no confusion.
Revenue: $21M (with ProProfs combined)
Location: Minnesota, USA
Company Size: Less than 10 employees
Pricing: Pricing starts from $9.99 per user per month
3. HubSpot Sales Hub
HubSpot Sales Hub is a popular platform that helps teams track emails, manage leads, and organize communication. It works well for growing companies that want reliable tools.
Why It Stands Out:
HubSpot gives users real-time alerts, clean engagement data, and an easy CRM connection. The platform keeps everything in one place, making communication smoother. It also helps teams understand which emails work best.
Key Services:
Open and click alerts: Notifies you instantly when someone interacts with your email. This helps you reach out again while the person is still active.
Email scheduling: Lets you set the best time to send your email. This helps increase open rates by reaching people when they are online.
Follow-up automation: Sends reminders and automatic emails to keep conversations moving. This helps teams stay consistent and organized.
CRM records: Stores all contacts and communication history automatically. This helps users see the full picture without manual updates.
Activity timelines: Shows past emails, calls, and notes in one place. This helps teams understand progress and plan better communication.
Revenue: $2.63B
Location: Massachusetts, USA
Company Size: 8,246 employees
Pricing: From $15 per user per month
4. Mailtrack.io
Mailtrack.io is a simple tracking extension made for Gmail users. It shows easy-to-read double checkmarks for email opens.
Why It Stands Out: Mailtrack.io is lightweight and very easy to use. You install it once and it works immediately inside Gmail. The double-check system makes tracking clear, even for beginners.
Key Services:
Open tracking: Shows when your email is opened with simple checkmarks. This helps you see who reads your emails without extra steps.
Link tracking: Tracks clicks on links you include in your email. This helps you find out which content gets the most attention.
Daily activity report: Sends a summary of opens and clicks for the day. This helps users keep track of performance without checking multiple screens.
Gmail integration: Works inside your inbox without separate apps. This makes everyday use smooth and simple.
Revenue: $5.3M
Location: Catalonia, Spain
Company Size: 11-50 employees
Pricing: Pricing starts from $9.99 per user per month
5. SendBlaster
SendBlaster is a bulk email tool that helps users send newsletters and track large group engagement. It is designed for clear, simple performance tracking.
Why It Stands Out: SendBlaster focuses on straightforward email sending. It avoids complex automation tools and keeps everything clean and easy. Such factors make it helpful for people who need basic analytics without advanced features.
Key Services:
Open and click tracking: Shows how many people opened your newsletter or clicked a link. This helps you see how well your message performed.
List management: Helps you create and maintain mailing lists. This makes it easier to send messages to the right groups.
Bounce tracking: Alerts you when an email fails to deliver. This helps you remove bad addresses and keep your list healthy.
Engagement reports: Displays simple charts for opens, clicks, and audience behavior. This helps users understand performance at a glance.
Revenue: Not disclosed
Location: Lombardo, Italy
Company Size: 11-50 employees
Pricing: From $129 per month
6. Mailbutler
Mailbutler is a helpful extension for Gmail, Outlook, and Apple Mail. It gives users tracking tools and productivity features right inside their inbox.
Why It Stands Out: Mailbutler blends perfectly with your inbox. It adds tracking, reminders, and organization tools without complicating your workflow. This makes it ideal for people who want more control over communication.
Key Services:
Open and click tracking: Shows when your emails are read or clicked. This helps you understand which messages get the most attention.
Follow-up reminders: Reminds you when you need to send another email. This helps you stay consistent and avoid losing conversations.
Email scheduling: Lets you send messages later at a better time. This helps increase the chance of getting a reply.
Notes and tasks: Allows you to attach notes and to-dos inside your emails. This helps you stay organized as you work.
Shared contacts: Supports collaboration by letting teams share contact details. This helps everyone stay aligned.
Revenue: $8M
Location: Berlin, Germany
Company Size: 11–50 employees
Pricing: From $4.95 per month
7. GetNotify
GetNotify is a free email tracking tool that gives simple open and location information. It is easy to use and requires very little setup.
Why It Stands Out: GetNotify is popular because it is free and simple. It works for people who only need basic tracking and don’t want a complicated platform. It also shows small details like the device used to open the email.
Key Services:
Open tracking: Shows when your email is opened. This helps you know if the recipient saw your message.
Location tracking: Provides details about the city or region where the email was opened. This helps you understand where your audience is located.
Device information: Shows whether the email was opened on a phone or computer. This helps you understand how people prefer to read messages.
Timestamp logs: Records the exact time your email was viewed. This helps you plan better follow-ups.
Revenue: Under $5M
Location: United States
Company Size: 11-50 employees
Pricing: Free
8. Intelliverse Email Tracker
Intelliverse is a clean, simple platform that tracks email opens and clicks in real time. It is made for professionals who want quick insights.
Why It Stands Out: Intelliverse keeps things straightforward. Users get fast alerts and clean dashboards without extra complexity. It is a good choice for people who want simple tracking for everyday communication.
Key Services:
Open and click alerts: Notifies you as soon as someone engages with your email. This helps you follow up at the right time.
Email scheduling: Lets you choose the best time to send your message. This helps improve your chances of getting a reply.
Contact insights: Shows how people interact with your messages. This helps you understand your audience better.
Simple reporting: Gives you clean charts and summaries. This makes it easy to understand your outreach performance.
Revenue: $17.9M
Location: Texas, USA
Company Size: 51–200 employees
Pricing: Custom
9. EmailAnalytics
EmailAnalytics turns inbox activity into visual reports. It helps teams understand how they spend time inside email.
Why It Stands Out: EmailAnalytics gives detailed insights into email habits. It shows response times, message volume, and daily trends. This helps managers improve workflows and understand communication patterns.
Key Services:
Productivity dashboards:
Show how many emails you send, receive, and reply to. This helps users understand their workload better.
Response time tracking: Shows how fast you answer emails. This helps you improve customer experience and team speed.
Engagement insights: Adds open and click data to your reports. This helps you see which messages get the most attention.
Team reports: Let managers compare performance across team members. This helps identify areas for improvement.
Revenue: $1M
Location: Washington, USA
Company Size: 10 employees
Pricing: From $19 per inbox per month
10. Boomerang for Gmail
Boomerang is a well-known Gmail extension that helps people schedule emails. It also helps to set reminders, and track opens.
Why It Stands Out: Boomerang is all about timing. It helps you send messages when people are most likely to open them. It also reminds you when no one replies. This makes communication smoother and helps you stay organised.
Key Services:
Open and click tracking: Marketers can see engagement right inside Gmail. This feature helps them to see who is paying attention to your message so you can follow up at the right moment.
Send-later scheduling: The tool also lets marketers plan messages for the best time. And that makes it easy to reach people when they are most active and likely to read the email.
Follow-up reminders: It also helps to manage unanswered emails, helping to keep inbox organized and makes sure important conversations don’t get lost.
Inbox pause: The tool stops new emails from distracting you. This gives writers quiet time to focus without feeling overwhelmed by new emails.
AI assistant: Boomerang for Gmail always suggests better communication based on tone. This helps teams to write clearer emails that sound natural and friendly before you send them.
Revenue: $10M
Location: California, USA
Company Size: Less than 25 employees
Pricing: From $14.98 per user per month
Selection Criteria
It takes more than just checking features to select the right tracking tool. That’s why we examined each tool using real-world criteria that matter to teams and individuals.
Performance & Reliability
We focused heavily on tracking accuracy. A good tracking tool should tell you the exact number of people who open your email or click your link.
Apart from that our focus was also on the tools that have strong reputations for stability and clear results. Moreover, we also checked user reviews, case studies, and long-term reliability to make sure the tools perform well across different workloads.
These are the factors especially important for teams that send many emails each day.
Ease of Use & Adaptability
A tracking tool should save time, not create new problems. That's why ease of use was a major factor in our selection. We also looked for clean interfaces, simple dashboards, and fast onboarding processes.
The best tools work smoothly with Gmail and Outlook, as these are the most common ESPs for professional teams in the United States.
So we also focused on tools that adapt to small teams, large teams, and individuals without complicated setups.
Useful Features & Support
Beyond tracking, we also examined how helpful each tool is for everyday tasks. This included reminders, scheduling, activity logs, and simple reporting.
Tools that were too complex or designed only for marketing automation, did not make it to our list. Instead, we picked platforms that support daily email work in a simple way.
We also valued strong customer support, training resources, and regular updates to ensure long-term reliability.
Best Practices to Choose the Right Email Tracking Tool
The process of choosing the right tracker depends on your work style, communication habits, and long-term plans.
So here are some things to consider before choosing the right tool for email tracking.
1. Understand Your Workflow
Think about your daily routine first: Are follow-ups slow? Do you lose track of messages? Do you need better timing?
Once you understand these challenges, it helps you to decide what features matter most.
2. Check Compatibility
You have to make sure that the tool works with your main inbox. Most users heavily rely on Gmail or Outlook. So tools made for these platforms are ideal for businesses that are looking for an email tracking tool for Gmail and Outlook users in the US.
3. Find the Features That Help You
If you want the exact knowledge of how your emails are working, look for:
- open tracking
- click tracking
- scheduling
- reminders
- clear dashboards
These features will definitely help you to stay organized and improve your communication.
4. Consider Growth
If you expect your team or workload to grow, pick a tool that can help you to scale. Tools like Manyreach and HubSpot are great for growth. Smaller tools like Mailtrack.io work well for individuals or small teams
FAQs
Q1: Why do people use email tracking tools?
People use email tracking tools to know if someone opened their email or clicked a link. This helps them understand if their message was seen or ignored. It also helps them choose the right time to follow up. With tracking, you don’t have to guess what happened after sending an email.
Q2: Are email tracking tools hard to learn?
Most tracking tools are very easy to use. Many of them work right inside Gmail or Outlook, so you don’t need to switch apps. You usually install a simple extension, send your email, and the tool shows the results. Even people who are new to email tools learn them quickly.
Q3: Do email tracking tools keep my information safe?
Good email tracking tools protect your data and use safe tracking methods. Manyreach, HubSpot, and other trusted tools follow security rules and protect your inbox. If you want extra safety, choose tools that use custom tracking domains or private dashboards.
Q4: Can tracking help me write better emails?
Yes. When you see which emails get opened or clicked the most, you learn what people like to read. Over time, this helps you write shorter, clearer, and more helpful messages. Tracking also shows which subject lines catch attention and which ones don’t.
Q5: Do I need tracking if I only send a few emails?
Tracking is helpful even for small and large senders alike. It tells you if a person is active, interested, or ready to reply. If you run a business or talk to customers often, even a handful of tracked emails will help you to save time and plan better follow-ups.
Conclusion
If you choose the right email tracking tool, it will make communication easier, faster, and more effective.
So the 10 tools that we have listed in this guide offer clear tracking, helpful features, and smooth workflows for individuals, teams, and growing businesses.
Manyreach stands out as the best choice because it combines simple tracking with safe sending, inbox rotation, and strong deliverability support.
So, whether you're looking for lightweight tools, or team-wide insights, the right tool can improve your engagement, and help you communicate with confidence.
