Top 10 Email Tracking Tools for Outlook: A 2026 Guide

Emails are still one of the most reliable ways businesses communicate every day. However, sending an email and waiting without knowing whether it was opened or read can slow decisions and delay follow-ups. 

That is why professionals now rely on email tracking tools for Outlook to better understand how their emails perform. These tools help users see when an email is opened, how often it is read, and whether links inside the message are clicked. 

As a result, teams can follow up with better timing, stay organized, and reduce guesswork. In 2026, email tracking has become a practical part of everyday Outlook email workflows for sales teams, recruiters, founders, and growing businesses.

Top 10 Best Email Tracking Tools for Outlook in 2025

The task of choosing the right tracking tool is not always easy. You can feel overwhelmed while deciding which one truly fits your needs, as there are so many options available. Some tools focus only on read notifications, while others combine tracking with productivity, automation, or team insights.

So to make this process simpler, we reviewed tools that work well with Outlook and support real business communication. We focused on tracking accuracy, ease of use, Outlook compatibility, and how naturally each tool fits into daily workflows. 

At the same time, we also looked at whether the tools help users understand reading behavior, improve response timing, and manage conversations without unnecessary complexity.

Below are the first five tools that stood out the most.

1. Manyreach

Manyreach is a powerful outreach and tracking platform built for teams that send a high volume of emails and need reliable tracking without hurting deliverability. 

It combines email tracking with safety-focused sending controls, making it especially useful for agencies, sales teams, and fast-growing companies. 

Instead of only showing engagement data, Manyreach also helps users protect their inbox reputation while scaling outreach.

Why it stands out: Manyreach goes beyond basic email tracking by combining engagement insights with inbox safety. Moreover, it also allows teams to grow outreach confidently without risking spam issues.

Key features:

• Open and click tracking: First of all, Manyreach shows when the recipient opens emails or clicks links, and helps teams to understand interest levels and follow up at the right moment instead of guessing.
• Custom tracking domains: In addition, users can track engagement using their own domains, which keeps tracking links clean, trustworthy, and better aligned with inbox reputation.
• Inbox rotation: Moreover, the platform automatically spreads sending activity across multiple inboxes, which reduces risk and supports consistent long-term deliverability.
• Smart sending limits: Finally, Manyreach’s daily sending controls help users maintain safe sending volumes. And that’s how it ensures emails are sent at a healthy pace without triggering spam filters.

Revenue: It is not disclosed

Location: London, UK

Company size: Less than 25 employees

Pricing: Pay-as-you-go pricing. Free 250 credits and 10,000 credits for $99

2. EmailAnalytics

EmailAnalytics is designed to help teams understand how they use email throughout the day. 

Instead of focusing only on opens, it turns inbox activity into clear visual reports that highlight response times, email volume, and communication patterns. Because of this, it is especially useful for managers and operations teams.

Why it stands out: EmailAnalytics focuses on productivity insights rather than just notifications. At the same time it helps teams improve how they work with email, not just how often messages are opened.

Key features:

• Inbox activity dashboards: First, users can see how many emails are sent, received, and replied to each day, which helps clarify workload and daily email habits.
• Response time tracking: In addition, the tool also measures how quickly emails are answered, helping teams improve customer response times and internal communication speed.
• Engagement insights: Moreover, open and click tracking data is added to reports, offering a more complete view of email performance.
• Team-level reporting: Finally, managers can compare email activity across team members with EmailAnalytics. So it makes it easier to identify trends and areas for improvement.

Revenue: $326.3k. But some reports also state up to $1 Million

Location: Washington, USA

Company size: From 2 to 10 employees

Pricing: Their paid plan starts at $19 per inbox per month

3. Right Inbox

Right Inbox is a productivity-focused tool that works directly inside Outlook and Gmail. It helps professionals track email engagement while also managing reminders, scheduling, and follow-ups in one place. 

As a result, users can stay organized without switching between tools.

Why it stands out: Right Inbox combines tracking with simple productivity features. At the same time it also supports daily email work without overwhelming users with complex settings.

Key features:

• Read tracking: First, users receive notifications when emails are opened, which helps them follow up while conversations are still fresh.
• Follow-up reminders: In addition, reminders make sure no important emails are forgotten, even during busy workdays.
• Email scheduling: Moreover, users can send emails at a later time, improving the chance that recipients see and read the message.
• Simple sequences: Finally, basic sequences of Right Inbox allow users to automate follow-ups without complicated automation setups.

Revenue: $5.5 Million as of 2025

Location: Texas, United States

Company size: 1 to 10 employees

Pricing: Free plan is available; and the personal plans start at $7.95 per user, per month

4. Mailsuite

Mailsuite is a lightweight email tracking tool built for professionals who want simple and clear read notifications. 

It works quietly inside Outlook, making it easy to track engagement without changing how users normally send emails. This simplicity makes it popular among individuals and small teams.

Why it stands out: Mailsuite focuses on ease of use and clarity. Moreover, it provides tracking without adding clutter or complexity to the inbox.

Key features:

• Email open tracking: First, users can see when their emails are opened, which removes uncertainty and helps guide follow-ups.
• Daily activity reports: In addition, summary emails show open activity in a simple, easy-to-read format.
• Outlook integration: Moreover, Mailsuite runs directly inside Outlook, so users do not need separate dashboards or logins.
• Privacy-friendly tracking: Finally, this tool keeps tracking simple and transparent. So it makes it suitable for everyday professional use.

Revenue: $4.6 Million

Location: Catalonia, Spain

Company size: From 11to 50 employees

Pricing: Free version is available; paid plans start at $9.99 per user, per month

5. Streak

Streak is a CRM-style tool that lives directly inside the inbox. It helps users track email engagement while organizing conversations into structured pipelines. 

And because of this, it is often used by professionals who manage many conversations at once.

Why it stands out: Streak blends email tracking with organization. At the same time, it also allows users to manage workflows without leaving Outlook.

Key features:

• Email open tracking: First, users can see when messages are read, which helps prioritize replies and follow-ups.
• Pipeline management: In addition, conversations can be grouped into visual pipelines, making it easier to manage ongoing communication.
• Notes and reminders: Moreover, users can add context, notes, and reminders directly to email threads.
• Inbox-based CRM: Finally, with Streak, all tracking and organization tools stay inside the inbox. So it reduces the need for external systems.

Revenue: $10.9 Million as of 2025

Location: San Francisco, USA

Company size: 11–50 employees

Pricing: Free tier available, and their solo plans start at $15 per user, per month

6. MailTag

MailTag is an email tracking tool built for professionals who want quick and clear engagement insights without complicated settings. 

It works smoothly with Outlook and helps users understand when emails are opened or links are clicked. At the same time because of its simple setup, it is often used by consultants, freelancers, and small teams.

Why it stands out: MailTag primarily focuses on speed and clarity. Moreover, it also delivers real-time insights while keeping the inbox clean and easy to manage.

Key features:

• Instant open notifications: First, MailTag alerts users the moment an email is read, which helps them follow up while the conversation is still active.
• Click tracking: In addition, it tracks link clicks inside emails, making it easier to understand what content attracts attention.
• Automation rules: Moreover, simple automation allows users to trigger actions based on engagement, saving time on manual follow-ups.
• Clear performance dashboard: Finally, MailTag’s engagement data is displayed in a clean dashboard that is easy to understand and review daily.

Revenue: $217.5K to $7.3 million

Location: Arizona,  United States

Company size: Less than 100 employees

Pricing: Their plan starts at $12.99 per user, per month

7. MailTracker by Hunter

MailTracker by Hunter is a simple email tracking solution designed mainly for individuals and small teams. 

It focuses on showing when emails are opened without adding unnecessary features. This makes it a good choice for users who want basic tracking without complexity.

Why it stands out: MailTracker by Hunter is straightforward and reliable. This tool also delivers essential tracking information with very minimal setup.

Key features:

• Email read tracking: First, users can see when recipients open their emails, helping remove uncertainty after sending messages.
• Multiple open detection: In addition, the tool records repeated opens, which can signal strong interest from recipients.
• Device and location insights: Moreover, users can see where and how emails are opened, offering useful context for follow-ups.
• Fast setup: Finally, MailTracker is easy to install and that’s why it starts working almost immediately inside Outlook.

Revenue: $1.9 Million 

Location: Remote, but functions from Europe

Company size: 2-10 employees specially dedicated to MailTracker

Pricing: It’s a forever free tool

8. Cirrus Insight

Cirrus Insight is built for sales teams that rely heavily on Outlook and CRM systems. It combines email tracking with customer data, allowing teams to see engagement alongside sales records. 

These factors make it a strong option for revenue-focused teams who want to increase their ROI massively.

Why it stands out: Cirrus Insight connects email activity directly with CRM workflows. It also helps sales teams stay informed without switching tools.

Key features:

• Open and click tracking: First, email engagement is tracked automatically, giving sales teams real-time visibility into buyer interest.
• CRM synchronization: In addition, email activity syncs with CRM records, keeping customer data up to date.
• Attachment tracking: Moreover, users can see when documents or files are opened, which helps gauge buyer intent.
• Inbox insights: Finally, thanks to Cirrus Insights all engagement data appears directly inside Outlook, and reduces distractions and saving time.

Revenue: $10.9 million annually in 2025

Location: North Carolina, USA

Company size: 51-200 employees

Pricing: Their paid plan starts from $14 per user per month

9. Mixmax

Mixmax is a communication platform that blends email tracking with scheduling and engagement tools. 

It is also designed for professionals who want emails to lead to real conversations. As a result, it is popular among sales and customer-facing teams.

Why it stands out: Mixmax focuses on interaction, not just tracking. That’s why it helps users turn emails into meaningful engagement.

Key features:

• Real-time read tracking: First, users receive alerts when emails are opened, allowing for timely follow-ups.
• Meeting scheduling: In addition, built-in scheduling links make it easy for recipients to book meetings.
• Engagement analytics: Moreover, Mixmax also provides clear insights into how emails perform over time.
• Reusable templates: Lastly, this tool’s templates help teams to save time. At the same time, the tool keeps emails consistent.

Revenue: Around $10.5 M

Location: San Francisco, USA

Company size: Less than 100 employees

Pricing: $34per user, per month if billed monthly or $29 per user, per month if billed annually

10. Yesware

Yesware is an email tracking and analytics tool designed mainly for sales teams. It also helps users understand how emails contribute to deal progress and performance. 

Because of this, it is widely used in revenue-driven organizations.

Why it stands out: Yesware links email engagement directly to sales results. That’s how it helps teams improve emailing based on real data.

Key features:

• Read and click tracking: First, users can clearly see when prospects are opening the emails and clicking the links.
• Sales performance analytics: In addition, the platform highlights trends that help teams refine outreach strategies.
• Email templates: Moreover, reusable templates ensure consistent messaging across teams.
• CRM integration: Finally, in Yesware the activity data syncs automatically with CRM systems. That’s why the manual work reduces and teams can focus on other tasks.

Revenue: $9.4 Million according to recent sources

Location: Boston, USA

Company size: 50 to 200 employees

Pricing: They are free forever. But they also offer pro plan at $15 per user per month

Selection Criteria

Choosing the right email tracking tool requires more than comparing features. At the same time also evaluated each platform based on real-world use cases and long-term value. 

So our selection focused on performance, usability, and support quality.

Performance & Reliability

We prioritized tools that deliver accurate and consistent tracking results. Reliable tools should clearly show when emails are opened or links are clicked without delays or missing data. 

Along with all these, we also reviewed user feedback and long-term stability to ensure these tools perform well even under daily workloads.

Ease of Use & Adaptability

Ease of use was a key factor in our selection. So we focused on tools with clean interfaces, simple setup processes, and smooth Outlook integration. 

What we noticed is, the best platforms adapt easily to both individuals and teams without requiring technical knowledge or long onboarding.

Useful Features & Support

Beyond tracking, we evaluated how helpful each tool is for everyday email work. So we focused on features like reminders, dashboards, scheduling, and analytics and their importance. 

We also valued platforms with responsive customer support and helpful documentation.

Best Practices to Choose the Right Tool for Outlook

When you’re choosing the right tracking tool, it would depend a lot on how you use email and what you expect to achieve. 

So you need to follow these best practices while looking for the right tool for your business:

1. Understand Your Workflow

First of all, you have to start by reviewing how you handle emails daily. If follow-ups are missed or replies are delayed, tracking tools can help improve timing and organization. That’s why it’s best to first understand your workflow, and then start looking for tools. 

2. Check Compatibility

Next, you must always make sure the tool works smoothly with Outlook. Tools that are designed for Outlook usually provide better reliability and fewer technical issues. 

So do check if the tool you’re choosing is compatible with Outlook and then proceed.

3. Find the Features That Help You

Next, always look for features like read tracking, notifications, dashboards, and reminders. So these tools are the ones that help you stay organized and communicate more effectively.

4. Consider Growth

Last but not least, if your workload or team is expected to grow, choose a tool that can scale with you. Some tools work best for individuals, while others support expanding teams. 

That’s why it’s best to first analyze your team and its growth possibilities and then select a tool.

FAQs

1. Are there tools that let you know when an Outlook email is opened?

Yes, many tracking tools show when an email is read. These tools provide notifications and reports so users can understand engagement and follow up with better timing.

2. What is the process for enabling tracking in Outlook emails?

Most tools require installing an add-in or extension. Once installed, tracking works automatically when emails are sent.

3. Which email tracking option works best overall?

The best choice depends on your needs. Some users prefer simple tracking, while others need deeper insights and team-level analytics.

4. Can email tracking help measure performance over time?

Yes, tracking tools show patterns like open rates and response timing. Over time, this data helps users improve messaging and engagement.

5. What does the 60/40 concept in email communication mean?

It refers to focusing more on value than promotion. Emails that prioritize helpful content often receive better engagement and responses.

Conclusion

Choosing the right email tracking tools for Outlook can significantly improve how teams communicate and follow up. The tools in this guide support different needs, from simple read notifications to advanced engagement insights. 

Among them, Manyreach stands out by combining reliable tracking with safe sending practices and scalability. Ultimately, the right tool helps users reduce guesswork, improve timing, and communicate with confidence through email.