How to Schedule an Email in Outlook? A Detailed 2025 Blog

If you’re new to Outlook, you might be clueless about how to schedule an email in Outlook? The truth is, Outlook makes it pretty simple. But if you’re doing it for the very first time, it can feel a little tricky because the process looks slightly different depending on the version you’re using.

In this blog, I’ll show you exactly how to do it across different Outlook versions. Whether you’re using the classic desktop app, the new Outlook, the web version, or Outlook for Mac, you’ll find a step-by-step explanation here.

How To Schedule Emails in Outlook – Generic Methods

So, how can you schedule your emails in Outlook? Well, the process depends on which version you are using. 

To make it easier, I’ve prepared instructions for the following four:

• Classic Outlook for Windows desktop app
• The New Outlook app
• Outlook on the Web
• Outlook for Mac

Let’s go through each one in detail.

How to Schedule Your Email in Classic Outlook

1. First open Outlook on your Windows computer and click New Email.

2. Then write your email content, add recipients, and include the subject line.

3. Now, at the top, go to the Options tab.

4. Then select the Schedule option

5. A new pop-up window named “Scheduled Send” will appear.

6. Now choose the date and time when you want the email to go out.

7. Finally click the send button and it’ll be done.

The scheduled email will stay in your Outbox until the selected time has arrived.

How to Schedule Your Email in the New Outlook

1. First, compose a new message as usual.

2. Then click the small downward button next to the Send button.

3. Here select the Schedule Send option

4. And pick one of the preset times, or choose Custom time to set your own.

5. Finally hit Confirm, and the email will be saved in your Drafts folder until it’s sent.

How to Schedule Your Email in Web Outlook

1. First sign in to your Outlook account through a browser.

2. Then click the New mail and draft your email.

3. Once it is ready, click the small arrow next to Send.

4. You’ll find an option, Schedule send, select it.

5. Now, either choose a suggested time or you can set a custom date and time.

6. Finally confirm, and Outlook will save the email in your Drafts folder until it’s sent automatically.

How to Schedule Your Email in Outlook on Mac

1. First, open the Outlook app on your Mac.
2. Then compose a new email.
3. Then select the dropdown arrow, next to the Send button.
4. Then click the Schedule Send option.
5. Finally pick a date and time, then click OK.

Your scheduled message will stay in the Drafts folder. You can go back later to change the timing or send it right away.

How to Edit Scheduled Emails in Outlook

Sometimes plans change abruptly. So maybe the email you scheduled for later, want to send it immediately, or adjust the time of email for some other reasons. Here is how to do it.

• For Classic Outlook Windows Desktop Version
• For Web Outlook & New Outlook for Windows/macOS

For Classic Outlook Windows Desktop Version

1. First go to your Outbox folder.
2. Then, open the scheduled email.
3. After that click the Options and the Delay Delivery options accordingly.
4. Or if you want to modify, you can update the “Do Not Deliver Before” date and time.
5. Now, uncheck Do not deliver before if you want to send it immediately.
6. Finally save changes and click Send again.

For Web Outlook & New Outlook for Windows/macOS

1. First open your email Drafts folder.
2. Then find the scheduled email and click the edit icon.
3. Select the Send Now option, if you want to send immediately.
4. If you want to reschedule, change the delivery time and confirm.

The Disadvantages of Scheduling Emails in Outlook

Now, before you get too comfortable with Outlook’s scheduling feature, here’s something to keep in mind. 

While Outlook works fine for sending one or two scheduled messages, it’s not designed for mass campaigns or long-term outreach. 

If you’re a professional running email campaigns, the built-in scheduler might feel very limiting.

Here’s why:

It Lacks Personalization

When sending emails to multiple people, personalization is key. 

Outlook’s scheduler doesn’t allow you to dynamically add personalized fields like a recipient’s name, company, or context. So all your emails will look the same.

Difficult To Manage Large-Scale Campaigns

If you’re handling dozens or hundreds of contacts, scheduling emails manually in Outlook becomes time-consuming. 

So you have to repeat the same process for each person, which is inefficient and pointless.

Impossible To Track Performance

Unlike email outreach tools like Manyreach, Outlook doesn’t tell you if your email was opened, clicked, or replied to. 

So without any analytics, it becomes very difficult to measure how well your emails are performing.

No Auto Follow-Up Feature

In modern cold email outreach, follow-ups are as important as the first email. But Outlook has no built-in feature to automatically send reminders or follow-ups to people who don’t reply. 

So this means you’ll have to track everything manually, and it will kill a lot of your time. 

How to Schedule Bulk Emails in Outlook?

Yes, Outlook is a convenient Email Sending Platform that helps you to send professional emails. But as you read above, Outlook does not have the capacity to run a campaign, or schedule emails in bulk.

STILL, you can easily solve this problem with a cold email scaling tool like Manyreach.

Manyreach helps you to solve all the problems that an ESP like Outlook struggles to solve. It helps you to send bulk emails at scale, personalize them, track performance and send automated follow-ups. 

Moreover, it helps you to warm up your new or inactive email addresses to build a positive reputation before starting an outreach campaign.

Here’s how you can schedule your emails:

1. Go to your Manyreach dashboard and find your campaign

2. Select your campaign and find the Settings option on the top

3. At the Settings section, find the Sending Schedule option and click it, it will take you to subsection

4. Now just turn on the toggle, and pick your preferred timings and you’re good to go.

5. You can also turn on the “Send on/after specific dates” to customize your timings.

FAQs

1. How can I schedule an email to send later in Outlook?

You can do this by using the Delay Delivery option in the desktop app or the Schedule Send button in Outlook web and the new Outlook app.

2. What’s the process to schedule an email in Outlook?

Compose your email, choose the scheduling option based on your version, set the time, and confirm. Outlook will hold the email until the scheduled time.

3. How can I share my availability or schedule in Outlook?

You can use Outlook's built-in calendar feature to send meeting invites or share your availability directly with others.

4. Where can I find emails I’ve scheduled in Outlook?

In the classic desktop app, they’ll be in your Outbox. In the web and new app versions, they’ll be saved in your Drafts folder.

5. Can I schedule an email using the Outlook mobile app?

Yes, you can. In the mobile app, after writing your email, tap the three dots menu and choose Schedule send. Then pick your preferred time.

Conclusion

Learning the ways on how to schedule an email in Outlook is a handy skill that can save time and help you plan your calendar better. 

So whether you’re on Windows, Mac, or the web; Outlook offers simple ways to set up scheduled delivery. 

But remember, while it’s great for individual or occasional emails, Outlook isn’t built for large-scale campaigns. 

If your work requires personalization, performance tracking, and automated follow-ups, you’ll need a dedicated email outreach tool like Manyreach.

With the steps outlined in this guide, you’ll never have to worry about forgetting to send an email on time again.

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