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"Thanks & Regards"! This is the most common sign-off format used in professional emails, and in cold emails, it helps close your email politely. But it may not always be the most effective option.
So this blog covers when and how to use "Thanks & Regards," with better alternatives and examples to help you make your email sign-offs work better.
“Thanks & Regards” is a polite way of signing-off your cold emails. Whether you’re sending greetings in your email, or informing them something, showing both gratitude and courteousness, end your email with a positive note.
Here is how you can use “thanks and Regards” effectively while signing-off your email:
Hi Jane,
I appreciate you considering me for the pitch. I believe this could bring real value to your team. Let me know if you'd like to explore it further.
Thanks,
Patricia
Hi Josh,
I hope this email finds you well. I’m reaching out to share a quick idea that could help streamline your sales operations. Please let me know if you’d be open to a quick call.
Regards,
Sat
When you're looking for thanks and regards synonyms or better variations, choose your sign-off based on tone and intent.
Best regards,
Alice James
Business Development Manager
Cheers,
Patricia
Looking forward to hearing what you think,
Joan
Knowing when to say thanks and regards in your cold emails can help you express your appreciation professionally. And in return, it helps you to grow your business relationship with your prospects.
Here are some reasons why Thanks and Regards are important for your cold emails:
The phrase "Thanks & Regards" acknowledges the recipient’s time and attention. So it shows your appreciation, even if they haven’t responded yet.
Using "Thanks & Regards" maintains a formal and respectful tone, which is important when reaching out to someone new.
A cold email needs to sound professional, but not cold. This sign-off helps strike that middle ground between friendly and formal.
Adding "Regards" or "Thanks" can subtly express that you’re open to building a working relationship, not just sending a one-time pitch.
Using polite sign-offs like "Thanks & Regards" encourages a reply by making the tone welcoming and respectful.
If you know when to use "Thanks," "Regards," or both at the right time, it will help you set the tone of your email.
For example, if you’re informing someone about price change, using both will seem unnecessary. In such cases, just using the term, “Regards” is fine.
Use "Thanks" when you want to show appreciation or acknowledge a favor:
Use "Regards" to keep the tone professional and neutral:
A good email can bounce if the signing-off is not done carefully. So to avoid such mistakes, read the following tips and use them while writing your email.
Don’t end every email with "Thanks & Regards". It can start to sound lazy or robotic.
Never leave a cold email hanging without a sign-off. It feels abrupt and unprofessional.
Don’t pair a formal message with a super casual sign-off like "See ya!" or "Later". It sends mixed signals.
Q1. What’s the proper way to write “Thanks & Regards” in an email?
Use it on a new line after the body of the email:
Thanks & Regards,
Your Name
Q2. How do I create a professional thank-you email?
To write a professional thank you email, keep your messaging focused, clear, and appreciative. Mention what you're thanking them for and close with a formal sign-off.
Q3. What are some professional ways to say "thanks" in email?
Use phrases like “Thank you for your time,” “Thanks for considering this,” or “Appreciate your feedback.”
Q4. How should I professionally close an email?
Use sign-offs like "Best," "Regards," "Sincerely," or "Looking forward to your response."
Q5. How can I respond to a thank you email formally?
Say: "You're welcome," "Glad to help," or "Happy to assist."
Q6. How to say "thank you" formally in a message?
Use full phrases like "Thank you very much for your time" instead of just "Thanks."
Q7. How to reply to an email with just an 'OK' but politely?
Say: "Got it, thank you," or "Understood, will proceed accordingly."
Q8. What can I say instead of "thanks" in an email?
Try: "Much appreciated," "Grateful for your help," or "Thank you kindly."
"Thanks & Regards" format is a safe and professional sign-off, but not always the best for cold emails. So, switch it up based on your tone, audience, and intent. You can use the templates from this blog for picking the right closing line and making a strong last impression in every outreach.
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