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Cold Email Templates That Get Replies
Browse 100+ free cold email templates proven to book meetings, close deals, and start conversations.
Filter by industry, goal, or funnel stage. Every template is pre-formatted with {{FIRST_NAME}} and {{COMPANY}} spintags, ready to use in Manyreach with one click.
CATEGORIES
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Templates
Subject: {{PROSPECT_FIRST_NAME}}, a complete approach for {{SPECIFIC_INITIATIVE}}
Hi {{PROSPECT_FIRST_NAME}},I noticed {{PROSPECT_COMPANY}} is focusing on {{SPECIFIC_INITIATIVE}}, and I thought I’d reach out. At {{COMPANY_NAME}}, we specialize in helping companies like yours solve {{PAIN_POINT}} by providing {{PRODUCT/SERVICE}} that drives {{DESIRED_OUTCOME}} efficiently.For example, clients like {{CLIENT_1}} and {{CLIENT_2}} have used our solution to achieve measurable results, reduce operational friction, and save valuable time. We’ve also compiled a {{RESOURCE_TYPE}} on {{RELEVANT_TOPIC}} that highlights actionable steps your team can take immediately.Would you be open to a 20-minute call this week to discuss how we can tailor this approach to {{PROSPECT_COMPANY}}’s unique needs?Best regards,{{YOUR_NAME}}
Subject: {{PROSPECT_FIRST_NAME}}, a complete approach for {{SPECIFIC_INITIATIVE}}
Hi {{PROSPECT_FIRST_NAME}},I noticed {{PROSPECT_COMPANY}} is focusing on {{SPECIFIC_INITIATIVE}}, and I thought I’d reach out. At {{COMPANY_NAME}}, we specialize in helping companies like yours solve {{PAIN_POINT}} by providing {{PRODUCT/SERVICE}} that drives {{DESIRED_OUTCOME}} efficiently.For example, clients like {{CLIENT_1}} and {{CLIENT_2}} have used our solution to achieve measurable results, reduce operational friction, and save valuable time. We’ve also compiled a {{RESOURCE_TYPE}} on {{RELEVANT_TOPIC}} that highlights actionable steps your team can take immediately.Would you be open to a 20-minute call this week to discuss how we can tailor this approach to {{PROSPECT_COMPANY}}’s unique needs?Best regards,{{YOUR_NAME}}
Subject: {{PROSPECT_FIRST_NAME}}, how {{CLIENT_1}} solved {{PAIN_POINT}}
Hi {{PROSPECT_FIRST_NAME}},I wanted to share a quick success story. {{CLIENT_1}} recently tackled {{PAIN_POINT}} using {{PRODUCT/SERVICE}}, achieving a {{PERCENTAGE/FIGURE}} improvement in {{METRIC}}. Similarly, {{CLIENT_2}} experienced impressive gains in {{RELEVANT_AREA}}.We’ve packaged these insights into a {{RESOURCE_TYPE}} on {{RELEVANT_TOPIC}} that could help {{PROSPECT_COMPANY}} achieve similar results.Would you like me to share it or schedule a brief 10–15 minute call to discuss?Cheers,{{YOUR_NAME}}
Subject: {{PROSPECT_FIRST_NAME}}, how {{CLIENT_1}} solved {{PAIN_POINT}}
Hi {{PROSPECT_FIRST_NAME}},I wanted to share a quick success story. {{CLIENT_1}} recently tackled {{PAIN_POINT}} using {{PRODUCT/SERVICE}}, achieving a {{PERCENTAGE/FIGURE}} improvement in {{METRIC}}. Similarly, {{CLIENT_2}} experienced impressive gains in {{RELEVANT_AREA}}.We’ve packaged these insights into a {{RESOURCE_TYPE}} on {{RELEVANT_TOPIC}} that could help {{PROSPECT_COMPANY}} achieve similar results.Would you like me to share it or schedule a brief 10–15 minute call to discuss?Cheers,{{YOUR_NAME}}
Subject: {{PROSPECT_FIRST_NAME}}, a solution for {{SPECIFIC_INITIATIVE}}
Hi {{PROSPECT_FIRST_NAME}},I noticed {{PROSPECT_COMPANY}} is focusing on {{SPECIFIC_INITIATIVE}}. At {{COMPANY_NAME}}, we help companies like yours tackle {{PAIN_POINT}} using {{PRODUCT/SERVICE}}, enabling {{DESIRED_OUTCOME}} efficiently.Our approach has helped clients such as {{CLIENT_1}} and {{CLIENT_2}} achieve measurable results while saving time and resources. I’d love to explore how we could tailor this to {{PROSPECT_COMPANY}}’s specific needs.Would you be open to a 15-minute chat this week to discuss possibilities?Best regards,{{YOUR_NAME}}
Subject: {{PROSPECT_FIRST_NAME}}, a solution for {{SPECIFIC_INITIATIVE}}
Hi {{PROSPECT_FIRST_NAME}},I noticed {{PROSPECT_COMPANY}} is focusing on {{SPECIFIC_INITIATIVE}}. At {{COMPANY_NAME}}, we help companies like yours tackle {{PAIN_POINT}} using {{PRODUCT/SERVICE}}, enabling {{DESIRED_OUTCOME}} efficiently.Our approach has helped clients such as {{CLIENT_1}} and {{CLIENT_2}} achieve measurable results while saving time and resources. I’d love to explore how we could tailor this to {{PROSPECT_COMPANY}}’s specific needs.Would you be open to a 15-minute chat this week to discuss possibilities?Best regards,{{YOUR_NAME}}
Subject: Quick tip for {{PROSPECT_COMPANY}}
Hi {{PROSPECT_FIRST_NAME}},I saw {{PROSPECT_COMPANY}} focusing on {{SPECIFIC_INITIATIVE}}. Here’s a quick idea: {{BRIEF_STRATEGY_OR_SUGGESTION}} — it’s helped clients like {{CLIENT_1}} and {{CLIENT_2}} solve {{PAIN_POINT}}.Would you like me to share more insights tailored to your team?Cheers,{{YOUR_NAME}}
Subject: Quick tip for {{PROSPECT_COMPANY}}
Hi {{PROSPECT_FIRST_NAME}},I saw {{PROSPECT_COMPANY}} focusing on {{SPECIFIC_INITIATIVE}}. Here’s a quick idea: {{BRIEF_STRATEGY_OR_SUGGESTION}} — it’s helped clients like {{CLIENT_1}} and {{CLIENT_2}} solve {{PAIN_POINT}}.Would you like me to share more insights tailored to your team?Cheers,{{YOUR_NAME}}
Subject: Quick idea for {{PROSPECT_COMPANY}}, {{PROSPECT_FIRST_NAME}}
Hi {{PROSPECT_FIRST_NAME}},I noticed {{PROSPECT_COMPANY}} is working on {{SPECIFIC_INITIATIVE}}. We help teams tackle {{PAIN_POINT}} using {{PRODUCT/SERVICE}}, driving {{DESIRED_OUTCOME}} quickly.Would you like a brief 10-minute chat to see how this could benefit {{PROSPECT_COMPANY}}?Best regards,{{YOUR_NAME}}
Subject: Quick idea for {{PROSPECT_COMPANY}}, {{PROSPECT_FIRST_NAME}}
Hi {{PROSPECT_FIRST_NAME}},I noticed {{PROSPECT_COMPANY}} is working on {{SPECIFIC_INITIATIVE}}. We help teams tackle {{PAIN_POINT}} using {{PRODUCT/SERVICE}}, driving {{DESIRED_OUTCOME}} quickly.Would you like a brief 10-minute chat to see how this could benefit {{PROSPECT_COMPANY}}?Best regards,{{YOUR_NAME}}
Subject: {{PROSPECT_FIRST_NAME}}, are you overlooking {{PAIN_POINT}}?
Hi {{PROSPECT_FIRST_NAME}},I noticed {{PROSPECT_COMPANY}} is focusing on {{SPECIFIC_INITIATIVE}}, but many companies in your space struggle with {{PAIN_POINT}}. At {{COMPANY_NAME}}, we help businesses tackle this head-on using {{PRODUCT/SERVICE}}, driving {{DESIRED_OUTCOME}} faster than traditional methods.Clients like {{CLIENT_1}} and {{CLIENT_2}} have already seen measurable results.Would you be open to a quick 10-minute chat to explore how {{PROSPECT_COMPANY}} can get ahead?Cheers,{{YOUR_NAME}}
Subject: {{PROSPECT_FIRST_NAME}}, are you overlooking {{PAIN_POINT}}?
Hi {{PROSPECT_FIRST_NAME}},I noticed {{PROSPECT_COMPANY}} is focusing on {{SPECIFIC_INITIATIVE}}, but many companies in your space struggle with {{PAIN_POINT}}. At {{COMPANY_NAME}}, we help businesses tackle this head-on using {{PRODUCT/SERVICE}}, driving {{DESIRED_OUTCOME}} faster than traditional methods.Clients like {{CLIENT_1}} and {{CLIENT_2}} have already seen measurable results.Would you be open to a quick 10-minute chat to explore how {{PROSPECT_COMPANY}} can get ahead?Cheers,{{YOUR_NAME}}
Subject: {{PROSPECT_FIRST_NAME}}, achieving {{DESIRED_OUTCOME}} with {{PRODUCT/SERVICE}}
Dear {{PROSPECT_FIRST_NAME}},I wanted to share a recent example from our work at {{COMPANY_NAME}}. We helped {{CLIENT_1}} overcome {{PAIN_POINT}} and achieve a {{PERCENTAGE/FIGURE}} improvement in {{METRIC}} using {{PRODUCT/SERVICE}}. Similarly, {{CLIENT_2}} saw significant gains.I would be pleased to schedule a short call to discuss how this approach could be tailored to benefit {{PROSPECT_COMPANY}}.Kind regards,{{YOUR_NAME}}
Subject: {{PROSPECT_FIRST_NAME}}, achieving {{DESIRED_OUTCOME}} with {{PRODUCT/SERVICE}}
Dear {{PROSPECT_FIRST_NAME}},I wanted to share a recent example from our work at {{COMPANY_NAME}}. We helped {{CLIENT_1}} overcome {{PAIN_POINT}} and achieve a {{PERCENTAGE/FIGURE}} improvement in {{METRIC}} using {{PRODUCT/SERVICE}}. Similarly, {{CLIENT_2}} saw significant gains.I would be pleased to schedule a short call to discuss how this approach could be tailored to benefit {{PROSPECT_COMPANY}}.Kind regards,{{YOUR_NAME}}
Subject: {{PROSPECT_FIRST_NAME}}, a solution for {{SPECIFIC_INITIATIVE}}
Dear {{PROSPECT_FIRST_NAME}},I noticed {{PROSPECT_COMPANY}} is focusing on {{SPECIFIC_INITIATIVE}}. At {{COMPANY_NAME}}, we assist organizations in addressing {{PAIN_POINT}} by providing {{RESOURCE_TYPE}} that delivers {{DESIRED_OUTCOME}} efficiently.Our approach has helped clients such as {{CLIENT_1}} and {{CLIENT_2}} achieve measurable results.Would you be available for a brief discussion to explore how we might assist {{PROSPECT_COMPANY}} in achieving similar outcomes?Best regards,{{YOUR_NAME}}
Subject: {{PROSPECT_FIRST_NAME}}, a solution for {{SPECIFIC_INITIATIVE}}
Dear {{PROSPECT_FIRST_NAME}},I noticed {{PROSPECT_COMPANY}} is focusing on {{SPECIFIC_INITIATIVE}}. At {{COMPANY_NAME}}, we assist organizations in addressing {{PAIN_POINT}} by providing {{RESOURCE_TYPE}} that delivers {{DESIRED_OUTCOME}} efficiently.Our approach has helped clients such as {{CLIENT_1}} and {{CLIENT_2}} achieve measurable results.Would you be available for a brief discussion to explore how we might assist {{PROSPECT_COMPANY}} in achieving similar outcomes?Best regards,{{YOUR_NAME}}
Subject: Thought this might help, {{PROSPECT_FIRST_NAME}}
Hi {{PROSPECT_FIRST_NAME}},I noticed {{PROSPECT_COMPANY}} working on {{SPECIFIC_INITIATIVE}} and wanted to share a quick tip: Have you tried {{BRIEF_STRATEGY_OR_SUGGESTION}}? It worked really well for {{COMPETITOR_1}} and {{COMPETITOR_2}}.If you’d like, we can hop on a short call or I can share some more insights to help {{PROSPECT_COMPANY}} tackle {{PAIN_POINT}}.Cheers,{{YOUR_NAME}}{{YOUR_COMPANY_NAME}}
Subject: Thought this might help, {{PROSPECT_FIRST_NAME}}
Hi {{PROSPECT_FIRST_NAME}},I noticed {{PROSPECT_COMPANY}} working on {{SPECIFIC_INITIATIVE}} and wanted to share a quick tip: Have you tried {{BRIEF_STRATEGY_OR_SUGGESTION}}? It worked really well for {{COMPETITOR_1}} and {{COMPETITOR_2}}.If you’d like, we can hop on a short call or I can share some more insights to help {{PROSPECT_COMPANY}} tackle {{PAIN_POINT}}.Cheers,{{YOUR_NAME}}{{YOUR_COMPANY_NAME}}
Subject: {{PROSPECT_FIRST_NAME}}, unlock {{DISCOUNT_PERCENTAGE}} off {{PRODUCT/SERVICE}}
Hi {{PROSPECT_FIRST_NAME}},I’m {{YOUR_NAME}} from {{COMPANY_NAME}}. We help businesses like {{PROSPECT_COMPANY}} tackle {{PAIN_POINT}} and achieve {{GOAL}}. For a limited time, we’re offering a {{DISCOUNT_PERCENTAGE}} discount on our {{PRODUCT/SERVICE}}, giving you the chance to see real results without the usual investment.If you’d like, we can schedule a quick chat to explore how this can be customized for your team.Don’t miss out — this special offer ends on {{DATE}}!Cheers,{{YOUR_NAME}}
Subject: {{PROSPECT_FIRST_NAME}}, unlock {{DISCOUNT_PERCENTAGE}} off {{PRODUCT/SERVICE}}
Hi {{PROSPECT_FIRST_NAME}},I’m {{YOUR_NAME}} from {{COMPANY_NAME}}. We help businesses like {{PROSPECT_COMPANY}} tackle {{PAIN_POINT}} and achieve {{GOAL}}. For a limited time, we’re offering a {{DISCOUNT_PERCENTAGE}} discount on our {{PRODUCT/SERVICE}}, giving you the chance to see real results without the usual investment.If you’d like, we can schedule a quick chat to explore how this can be customized for your team.Don’t miss out — this special offer ends on {{DATE}}!Cheers,{{YOUR_NAME}}
How to choose the right cold email template for your outreach campaign?
Define your goal: Before picking a template for your outreach campaign, be clear about what you want to achieve with your outreach. Ask yourself: are you looking to book a meeting, share a resource, or get feedback? The purpose of your campaign will guide which type of template works best.
Match the template to your audience: Different prospects respond to different approaches. High-level executives might prefer short, concise emails highlighting ROI, while small business owners might respond better to problem-solving or educational emails. Consider your audience’s role, industry, and pain points.
Personalization matters: Even the best template won’t work without a personal touch. So choose a template that allows you to easily insert details like the prospect’s name, company, recent achievements, or industry challenges. The more relevant the email feels, the higher the chance of a reply.
Check the structure: A good cold email template should include a resonating opening, a clear value proposition, and a simple CTA. If the template feels long, confusing, or too salesy, it’ll get ignored. So pick one that’s concise and keeps the prospect’s attention.
Test and iterate: Don’t stick to one template forever! Test multiple templates on a small segment of your audience to see which performs best. Use open rates, reply rates, and conversion metrics to refine your choice.
Ensure flexibility: Your outreach strategy might evolve. So choose a template that’s easy to tweak for new offers, seasonal promotions, or different audience segments without losing its effectiveness.
Prioritize value: The template should focus on the benefits for the prospect, not just your product or service. Emails that help the reader solve a problem, save time, or gain insights get higher engagement.
What are the best cold email templates to use in 2025?
The best cold email templates to use in 2025 are those that combine personalization, clarity, and value to maximize engagement and get replies. Some of the top-performing types include:
Personalized Introduction Templates: Start by mentioning a mutual connection, recent achievement, or specific challenge the prospect faces. This immediately makes the email relevant and increases the chances to get replies.
Problem-Solution Templates: Highlight a pain point your prospect is experiencing and explain how your solution helps. Focus on benefits rather than features for higher engagement.
Short Multi-Line Pitch Templates: Keep the email concise with 2–3 lines: who you are, what you offer, and the action you want the prospect to take. Brevity helps busy prospects respond.
Value-Add Templates: Offer something useful upfront, like insights, tips, or a resource. Emails that provide immediate value are more likely to get replies.
Follow-Up Templates: Smart, polite follow-ups that avoid desperation or passive-aggressive language are essential to ensure your outreach converts, especially when the first email goes unanswered.
If you use these types of templates, personalize them for each prospect, and focus on clear benefits and actionable CTAs, you can definitely improve your outreach success and get replies in 2025.
How to write a cold email template that gets replies?
Start with a compelling opening line: Mention a mutual connection, highlight a recent achievement of the prospect, ask a relevant question, or point out a problem they are facing. This helps your email stand out and encourages the reader to continue.
Personalize your email: Even when using a cold email template, add specific details about the prospect’s role, company, or recent work. Personalized emails feel more relevant and increase the chances to get replies.
Keep it short and clear: Include three main elements:
A brief introduction of who you are
A clear explanation of what you offer
One simple action you want the prospect to take: Avoid long sentences or unnecessary greetings.
Provide value: Focus on the benefits for the prospect rather than features. Show how your product or service can save time, increase revenue, or solve a problem. Emails that communicate value clearly are more likely to catch attention.
Include a strong CTA: Use a single, specific call-to-action aligned with your goal. Examples include scheduling a call, replying to the email, or downloading a resource. A clear CTA makes it easy for prospects to respond.
Plan polite follow-ups: Even effective first emails may go unanswered. Create follow-ups that are professional, avoid desperation or passive-aggressive language, and continue to emphasize value.
Test and refine: Experiment with different openings, personalization techniques, and CTAs to see what works best for your audience. Optimizing your template makes it more effective.
By following these points, you can write a cold email template that is professional, and consistent, generating results.
How to personalize a cold email template for {{PROSPECT_COMPANY}} or {{INDUSTRY}}?
Start with a company-specific detail: Mention something notable about {{PROSPECT_COMPANY}}, such as a recent achievement, product launch, or news mention. This shows you’ve done your research and increases engagement.
Reference industry trends or challenges: Tailor your email to the {{INDUSTRY}} by highlighting common pain points, emerging trends, or opportunities relevant to their field. This makes your email more relevant and persuasive.
Include the prospect’s role and responsibilities: Align your email with the decision-maker’s responsibilities at {{PROSPECT_COMPANY}}. Show how your solution directly impacts their goals or solves a specific problem.
Use relevant language and examples: Incorporate terminology or examples familiar to the {{INDUSTRY}}, which makes your email feel tailored rather than generic.
Customize your value proposition: Personalize your cold email template with a value proposition. Explain the benefits of your product or service in the context of {{PROSPECT_COMPANY}} and {{INDUSTRY}}, showing exactly how it can help them achieve measurable results.
Adjust your CTA accordingly: Tailor the call-to-action to match the prospect’s priorities. For example, suggest a call, demo, or resource download that is most relevant to their company or industry needs.
Keep personalization subtle but meaningful: Avoid overloading your email with details. A few precise, well-researched touches will increase the chance of a reply.
By following these steps, you can personalize your cold emails for any company or industry. It will also make your outreach more relevant, professional, and likely to get responses.
What makes a good cold email template for sales or lead generation?
Start with a strong subject line: The best cold email templates for sales begin with a short, curiosity-driven subject line that grabs attention without sounding salesy. Keep it simple and relevant to your outreach goal.
Personalize your opening: Mention something specific about the prospect’s company, role, or recent activity. A personalized first line immediately shows your email isn’t mass-sent and builds trust early in your lead generation effort.
Clearly introduce yourself and your value: Briefly state who you are and what your company does, but quickly shift focus to how your solution benefits the recipient. Highlight results like saving time, increasing revenue, or improving efficiency.
Focus on the prospect’s problem: Effective cold email templates for sales speak directly to the pain points your prospects face. Address a real issue and show you understand their challenges before suggesting your solution.
Keep the structure simple: A good cold email has three parts—introduction, value proposition, and call-to-action. Avoid long paragraphs or multiple CTAs that overwhelm the reader. Simplicity improves clarity and response rates.
Provide social proof or credibility: Mention a well-known client, success metric, or short case study. This adds credibility and strengthens your lead generation email’s impact.
End with a clear CTA: Encourage a single, low-commitment next step, such as scheduling a quick call or replying for more info. A clear and actionable CTA helps convert interest into conversations.
Follow up strategically: Not every email gets a reply on the first try. Plan a sequence of polite, value-driven follow-ups to nurture engagement without sounding pushy.
Are there free cold email templates I can use today?
Yes, Manyreach has various free cold email templates that you can use today. Our templates are ready-to-use, and customizable. All you need to do is personalize them, and they’re good to go. You can also use these templates as examples to train your marketing and sales teams so that they can create better outreach copies.
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