What is Google Workspace Email Sending Limits in 2025?

People send a lot of emails on Gmail… almost hundreds every day.

But then what exactly are the Google Workspace email sending limits?

Keeping things simple, Google workspace email limits are the daily sending limits of 2,000 emails per day. Along with it, the limit also includes a total number of 10,000 total recipients every day, with 500 maximum external recipients. 

But it is more than just the above definition. So to save you from that headache, this guide will help you to walk through every detail of Google Workspace limits.

We will help you to know how these limits work, what happens if you exceed them, and how to send more without getting blocked.

Let’s find out!

How Many Emails Can You Send in Google Workspace?

When it comes to Gmail sending limits, Google sets strict limits to protect users from spam and abuse. These limits vary depending on your type of account; whether its standard Gmail or paid Google Workspace.

Below is a simple breakdown of the limits and how they affect your daily outreach efforts according to 2025 guidelines:

Google Workspace Daily Email Sending Limit per User

If you’re using Google Workspace (formerly G Suite), here’s what applies in 2025:

• Daily email limit: You can send 2,000 outgoing emails per day
• Recipient limit: Senders can reach out to up to 10,000 total recipients per day
• Per-email recipient cap: You can send emails to 2,000 total recipients. That includes To, Cc, Bcc combined.
• External recipients: The external recipients are up to 2,000 unique addresses per day.
• Recipient per email via SMTP, IMAP, etc.: You can send up to 100 unique email addresses.
•  Recipient Via Gmail API: You can send up to 500 unique recipients. 

This means that even if you send 500 emails with 20 recipients each, Gmail counts 10,000 recipients total toward your limit.

These figures come directly from Google Workspace Help Center, making sure you’re working with the most accurate numbers.

Sending Limits for Standard Gmail Accounts

For free @gmail.com users, the numbers are smaller:

• Daily email limit: You can send 500 emails every day
• Total recipients: Your total recipient should be up to 500 per-day
• Per-email recipient limit: You can send one email to 100 recipients.
• External addresses: Your total external recipient should be up to 500 per-day.

If you exceed these, Gmail will temporarily lock your account for 24 hours or longer.

So, if you rely on high-volume outreach, it’s best if you just upgrade to Google Workspace. That will be a smart choice for your outreach efforts.

How to Safely Increase Your Gmail Sending Limit

You might be wondering: How many emails can a Google Workspace account send per day without risk?

The answer depends on your sending pattern and how Gmail perceives your behavior.

Before we explore the methods, remember that sending too fast, too frequently, or to unverified addresses can trigger Gmail’s spam defenses.

Here’s how you can safely stay under the radar while expanding your workspace email quota.

Using Multiple Accounts Strategically

The simplest way to expand your Google workspace sending capacity is by using multiple Workspace users.

For example: If your sales team has 5 users, each can send 2,000 emails daily. That's  10,000 emails combined per day.

To manage this smoothly:

• You must distribute your email lists across all of your users.
• There should be a consistent sending interval. And you have to maintain that.
• You must avoid  identical content across accounts and instead rely heavily on personalized emails. 

You can also try Manyreach. Its built-in rotation systems can help to make sure your emails are evenly distributed and maintain deliverability.

Using Google Groups for Broader Reach

Google Groups are another smart method to stay within Gmail email limits and reach large audiences.

Instead of sending 100 separate emails, you can create a Group and email everyone at once using the Group address. 

For Example: support@yourdomain.com.

Important tips:

• Always remember to use moderated groups to prevent spam.
• Your total number of recipients should be below 2,000 per email.
• And always avoid sending emails repeatedly to the same list in one day.

If you can use this method, it will be perfect for internal communications and / or customer updates.

Using Verified Third-Party Tools

If your outreach volume exceeds Google’s standard thresholds, using a verified email-sending platform like Manyreach should be your safest and smartest option.

Manyreach uses authenticated servers and manages sending pace automatically, thus making sure that you stay within your Google Workspace limits, and avoid triggering Gmail’s spam and abuse filter. 

Along with it, you will also be able to maintain high deliverability and sender reputation. 

But always make sure that your third-party tool uses OAuth authentication and Google API compliance for full safety.

What Happens When You Exceed Gmail Sending Limits?

Even seasoned users sometimes wonder: What happens when you exceed Google Workspace email sending quota?

To answer it bluntly, when Gmail detects you’ve gone beyond its daily threshold, several things can occur. 

Let’s look at them in detail:

Temporary Account Suspension

Google automatically pauses sending ability for up to 24 hours. And although you can still receive emails, you can’t send new emails until the cooldown period ends.

During this time, your account will remain safe and no data loss or permanent suspension. But your workflow will be halted.

Repeated violations can also lead to longer suspensions or a flagged account reputation, which will affect your deliverability even after limits reset.

Gmail Error Emails Explained

After you cross a threshold, Gmail will provide you specific error notifications so you can know what went wrong.

The notifications look like these:

a. “You Have Reached a Limit for Sending Mail”

This is the most common reminder. It means you’ve either hit your daily emails or recipient cap. So you have to wait for 24 hours, reduce your volume next time, and consider splitting your outreach using multiple users.

b. “A Contact Is Getting Too Much Mail”

This warning will appear when you send too many emails to the same person in a time span. It’s Google’s way of preventing spam or harassment flags. So what you can do is space out follow-ups to avoid this kind of notification.

Understanding these warnings early will help you to protect your sender reputation and also keep your campaigns healthy.

How to Send More Emails Without Getting Blocked

By now I’m sure you know how many emails a Google Workspace account can send per day. But do you know how to push your limit beyond that safely?

The trick is not to “hack” Gmail but to send smarter.

Here’s how you can expand your outreach sustainably while respecting Gmail’s systems.

Warm Up New Accounts Gradually

Start slowly when you’re creating a new Workspace account. Send 20 to 50 emails per day for the first week, and gradually increase your volume. This will build trust in Google’s servers and reduce your spam risk.

Maintain a Clean Email List

Always remember to remove bounced or inactive addresses, because Gmail tracks how recipients respond. Too many soft bounces or spam marks will hurt your sender reputation, and deliverability.

You can use verified tools to check your contact authenticity and maintain high engagement rates.

Personalize and Segment

Remember this like the Holy Gospel: Avoid sending the same email to 1,000 people at once. 

Instead this is what you can do:

• You can segment your emails by interest or region.
• Always personalize your email’s subject lines and content. This will prevent bulk spam triggers and boost your open rates.

Authenticate Your Domain

Do make sure that your domain has SPF, DKIM, and DMARC records properly set. They work like digital IDs that will prove that your emails are legitimate.

In 2025, Gmail is even stricter about authentication, and unauthenticated emails are often rejected or spam-filtered. So, take all the measures that are necessary to ensure safe deliverability for maximum ROI.

Send Smarter with Manyreach in 2025

Hitting your Google Workspace email sending limits shouldn’t hold your business back.

If you follow safe sending practices, authenticate your domain, and use professional outreach tools, you can easily expand your reach without triggering Gmail restrictions.

So whether you’re managing 500 or 50,000 leads, Manyreach can help you stay compliant, maintain high deliverability, and send emails at scale. And you can do all of these while staying within Google’s safe boundaries.

Manyreach connects you with unlimited email accounts, and helps you to send cold emails to unlimited recipients. And the best, you don’t have to worry about a monthly subscription. 

Its pay-as-you-go model is designed to help you send cold emails without hurting your deliverability. The credits never expire, and you get access to a full range of features with every plan. 

Remember: It’s not about how many emails you send, but how smartly you send them.

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FAQs

What Is the Difference Between Gmail and Workspace Sending?

Standard Gmail accounts are for personal use, where you can send 500 emails per day max. And the workspace email accounts are for business use, where you can send up to 2,000 emails per day and up to 10,000 recipients. Google Workspace also offers custom domain names, admin control, and better deliverability.

What Is the Gmail Recipients Limit for Google Workspace Accounts?

You can reach up to 10,000 total recipients daily, including To, Cc, and Bcc. However, sending too many emails to one domain like 3,000 to gmail.com addresses, may trigger the spam filters. So it’s better to spread your emails across multiple domains if possible.

How Many External Recipients Can You Reach Daily?

According to Google Workspace external recipients per day limit, each user can contact up to 2,000 external addresses daily. On the other hand, the Internal emails that lie within your domain are excluded from this count.

Can I Send 10,000 Emails Per Day from One Account?

No, Not directly. While you can reach 10,000 recipients, Gmail only allows 2,000 individual emails per day. So if you need more, distribute across multiple accounts or use Manyreach to scale your campaigns safely.

What Happens if I Go Over the Quota?

When you exceed your Google Workspace email sending limits, Gmail stops sending new emails and may flag your account. Wait for the 24-hour reset, then adjust your sending pattern.

Final Words

To recap, Google Workspace email sending limits in 2025 are 2,000 emails per-day per Workspace user, and 10,000 total recipients per-day. Along with it, you can send emails to 2,000 external recipients per-day, with a 25 MB attachment limit.

If you exceed your limits, it can lead to temporary suspension of your account, reduced deliverability, and Gmail errors.

But with careful planning, or by using a compliant email-sending tool like Manyreach, you can scale outreach safely and efficiently.

So, stay within the limits, keep your domain healthy, and send with confidence.

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